Corporate event invitation wording: 10 examples to copy
Leon Bogičević · · 8 min read
Good corporate invitation wording says who is inviting, to what, when and where in the first two sentences, and ends with a reply deadline and how to reply. Everything else (the program, the dress code, parking) goes underneath and stays short. The examples below cover nine kinds of event and a reminder for the people who have not answered. Change the names, dates and places and they are ready to send.
What every corporate invitation needs
- Who is inviting: the company or organization, and at the end the name and title of the person signing.
- The occasion in one sentence: a holiday party, an opening, a conference. The company history does not belong in the opening line.
- The date with the day of the week and a start time, for example Thursday, December 10, at 6 pm.
- The exact place: the name of the venue and the address, ideally with a map.
- The reply deadline and how to reply: a link, an email address or a phone number.
- When it matters: the dress code, the program, parking, and whether guests may bring someone.
Formal or casual: how to choose the tone
Match the tone to the event, not to the company. A gala or an awards night for clients reads well in the third person ("The Board requests the pleasure of your company"). A team day or a holiday party for your own staff reads better in plain, warm sentences ("We are taking the whole team out"). Whichever you choose, keep it through the whole invitation, and keep it short: people read invitations on their phones.
1. Company holiday party
You are invited to our holiday party.
It has been a big year, and we would like to end it together. Join us on Friday, December 11, from 7 pm at The Lantern Room, 52 West 4th Street.
Dinner, drinks, and a few words from Sarah before the music starts. Partners are welcome.
Please reply by November 27 and let us know about any dietary needs.
See you there,
The Leadership Team
2. Conference
Registration is open for Data Forward 2027.
A one-day conference for analytics teams on Tuesday, April 20, at the Riverside Conference Center, 1 Harbor Way.
Eight talks, two panels and a networking lunch. Registration opens at 8:30 am; the first talk starts at 9:15.
Places are limited. Please register by April 6.
The Data Forward organizing team
3. Workshop or seminar
Join us for a half-day workshop on pricing strategy.
Wednesday, March 4, from 9 am to 1 pm, in our office at 300 Pine Street, 5th floor.
Led by Tom Alvarez, with practical exercises and lunch afterwards. Bring a laptop.
Please register by February 25, as places are limited to 30.
4. Grand opening
You are invited to the opening of our new store.
Saturday, June 6, from 11 am at 18 Main Street. The ribbon cutting is at noon, followed by refreshments and a look around.
Please let us know by May 30 if you can join us.
Lena Fischer, Owner, Fern and Field
5. Product launch
Be among the first to see what we have been building.
Join us for the launch of Atlas on Thursday, September 24, at 6 pm at The Glasshouse, 9 Canal Street.
A short presentation, then time to try it yourself, with drinks and dinner.
Please reply by September 14.
The Brightline team
6. Team day or offsite
Save Friday, June 12 for our team day.
We are spending the day at Cedar Lake: kayaking in the morning, a barbecue lunch, and the afternoon free.
The bus leaves the office at 8:30 am and is back by 6 pm.
Please sign up by June 1 and tell us about any food allergies.
7. Gala dinner
The Board of the Riverside Arts Foundation requests the pleasure of your company at the Annual Gala Dinner.
Saturday, November 21, at 7 pm, The Grand Ballroom, Hotel Meridian.
Black tie.
Kindly reply by November 6 with the names of your party and any dietary requirements.
8. Awards night
You are invited to the 2026 Partner Awards.
Thursday, December 3, at 6:30 pm at The Orchard Hall. Drinks, dinner and the awards from 8 pm.
Cocktail attire.
Please reply by November 19.
9. Client appreciation event
Thank you for a great year.
We would like to say it properly, over dinner. Join us on Wednesday, December 9, at 7 pm at Olive and Vine, 12 Harbor Street.
No presentations and no sales pitch, just good food and good company.
Please reply by November 30 and let us know about any dietary needs.
Mark Bennett and the team at Bennett and Hale
10. A reminder for people who have not replied
A quick reminder about our holiday party on Friday, December 11.
We are confirming numbers with the venue on Friday. If you have not replied yet, it takes ten seconds on the link below.
Thank you!
Send the reminder only to the people who have not answered. A reminder to everyone makes the people who replied on day one wonder whether their answer arrived.
Mistakes that cost you replies
- No reply deadline. Without a date, people answer at the last minute or not at all.
- A date without the day of the week. "December 11" makes people check a calendar; "Friday, December 11" does not.
- The details in an attachment. Many people never open a PDF on their phone.
- A long first paragraph. The occasion, the date and the place belong in the first two lines.
- Asking for replies by email. Answers end up in several inboxes and somebody has to count them by hand.
Frequently asked questions
What should a corporate event invitation say?
Who is inviting, the occasion, the day, date and start time, the venue with its address, the reply deadline and how to reply. Add the dress code, the program and parking only when they matter, and keep them short.
How do you word a formal business invitation?
Use the third person and the full name of the host: "The Board of Directors of Northline requests the pleasure of your company at...". Write the date in full, state the dress code, and ask guests to "kindly reply by" a specific date.
Should a company invitation mention whether partners are invited?
Yes, always. Say "Partners are welcome" or "This invitation is for you alone". Leaving it out means a round of questions and an unreliable headcount.
How far ahead should the reply deadline be?
About a week before the event for most parties and dinners, and two weeks for conferences or events with travel. That gives the caterer a final number and leaves you time for one reminder.